Check Profit Centre Permissions in FI
Coordinate authorisation management in customer-owned programmes
The high manual maintenance effort of derived roles during organisational changes bothers you? Use the variants presented in this tip for mass maintenance of role derivations. Especially in large companies, it often happens that a worldwide, integrated ERP system is used, for example, for accounting, distribution or purchasing. You will then have to limit access to the various departments, for example to the appropriate booking groups, sales organisations or purchasing organisations. In the permission environment, you can work with reference roles and role derivations in such cases. This reduces your administrative overhead for maintaining functional permissions and reduces the maintenance effort for role derivations to adapt the so-called organisational fields. However, maintaining the organisational fields can mean enormous manual work for you, as the number of role derivations can become very large. For example, if your company has 100 sales organisations and 20 sales roles, you already have 2,000 role outlets. Here we present possible approaches to reduce this manual effort.
Structural authorizations have a so-called root object, i.e. a starting point and an associated evaluation path. The organization chart of the company is stored in SAP HCM. This makes it possible to see how which positions are linked to each other. If a specific piece of information about an employee is required, it can be read out via a path. At the end there is a list of objects.
FAQ
Here I had to look for a moment at which point for SAP key users and not only for the SAP Basis in the SAP system an authorization is callable and may like to take this as an opportunity to write here in the article a few basics on the "anatomy" of SAP authorizations. To access the SAP system, the first thing you need is an SAP user ID (User). The user maintenance transaction SU01 (or SU01D) can be used to assign roles (from which profiles are derived) in addition to the (initial) password and personal data.
However, if your Identity Management system is currently not available or the approval path is interrupted, you can still assign urgently needed authorizations with "Shortcut for SAP systems".
If you want to know more about SAP authorizations, visit the website "www.sap-corner.de".
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